Trim & Millwork Software for Finish Contractors

Trim work lives in the gaps between trades: long runs installed, then caulked, then painted, and when the sequence with the paint crew slips, the room stalls and nobody can say who's waiting on whom.

Scaftra scopes trim per room, schedules the crew onto the job, and evidences every run with proof and daily logs, so the install-caulk-paint handoff is visible instead of guessed.

The problem

Trim is long continuous runs: base, casing, crown: and it's rarely a standalone trade: it installs, gets caulked, and gets painted, often by different crews across multiple visits. When that room-level sequence isn't tracked, the paint crew shows up to un-caulked trim, or the punch walk finds gaps nobody logged.

Why it matters

Trim quality is judged at the joints, and the joints depend on the handoff to paint. A room that's trimmed but not ready for paint is a stalled room, and a stalled room nobody flagged is a slipped schedule. Room-level proof and scheduling are where that coordination lives.

Common mistakes

The recommended workflow

1. Scope trim per room

   Set which rooms get trim so scope and progress are tracked where the work happens.
2. Schedule the crew

   Put the trim crew on the room's schedule, that's what assigns them and sets the sequence with paint.
3. Install and proof each run

   Capture photo proof of the runs and joints room by room as the CYA record.
4. Hand off to caulk and paint

   Advance the room so the paint crew knows it's ready; the daily log carries the state.
5. Close the room

   Walk the punch on the joints and close; progress rolls up to the job and billing.

How Scaftra solves this

Scaftra runs trim as a room-scoped trade on the same execution spine as every finish trade. Only the rooms that get trim carry it; scheduling a crew onto the job is what puts them on the project; install progress is captured as photo proof and daily logs room by room; homeowner choices ride Selections that gate the room until approved; and completed work advances the room's install phase, which drives earned value and billing. Because trim hands off to paint in the same room, the per-room install record and schedule make the install-caulk-paint sequence visible.

• Per-room runs
  Track base, casing, and crown progress per room.
• Paint coordination
  Scheduling makes the install-caulk-paint handoff visible.
• Joint proof
  Photo proof of joints and miters as the CYA record.

Key features

• Per-room trade scoping: Only the rooms that actually get trim carry it, scope is set per room, not per job.
• Scheduling that builds the crew: Putting a crew on the schedule is the act that assigns them to the project, no separate roster step.
• Install proof + daily logs: Photo proof and daily logs evidence the work room by room, the record that settles a dispute.
• Homeowner sign-off via Selections: Finish and product choices are captured as Selections that block the room until the homeowner approves.
• Progress drives billing: Completed install advances the room's phase, which the financial spine reads for earned value and billing.

On the roadmapComing soon

• Trim takeoff & material tracking: Run-length takeoff and material ordering so long trim runs are quantified and tracked like the custom-fabricated trades.

Benefits

• Every room that gets trim is scoped, scheduled, and tracked, no whole-house guesswork.
• Photo proof and daily logs make the work defensible when a dispute lands.
• Homeowner choices are approved up front, so remakes don't trace to a verbal yes.
• Completed work rolls up to earned value and billing automatically.

Who this is for

• 1–3 installer shops.Owner-run trim crews who need per-room scope and proof without a back office.
• 4–10 crew shops.Growing trim contractors where per-room tracking prevents missed work and slipped dates.
• 11+ crew operations.High-volume trim operations needing room-level visibility across many jobs at once.

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