From AI-assisted budget coding and field measurement OCR to AIA pay applications, retainage, lien releases, and a sub portal that's actually scoped right. Scaftra ships the whole spine.
The AI in Scaftra doesn't write your emails. It does the boring stuff: coding budget lines, reading measurements off a tape photo, transcribing meetings, and routing trades. Every time.
Run meetings inside Scaftra. Every recording is automatically transcribed to searchable text. Speaker labels and multi-participant audio handled automatically. The whole meeting (calendar, attendees, agenda, minutes, action items, decisions, full transcript) lives with the project.
Type a budget line. Scaftra predicts the right cost code from your description, ranks the best match, and offers alternatives. Learns from your overrides, getting smarter with every correction. Works on manual entry and CSV imports.
Budget items auto-route to the correct trade: cabinets, countertops, trim, paint, tile, flooring, glass. No manual sorting. No mis-coded line wandering across three reports.
Snap a measurement in the field. Scaftra extracts the text automatically, validates it against a construction-aware spellcheck dictionary, and stores the photo plus location with the measurement. No more squinting at a phone in landscape.
Units, rooms, scopes. Real structure that the schedule, the budget, and the punch list all share.
Build a single kitchen or a 2,000-unit multi-family job on the same data model. Sections, cost codes, and scope maps inherit cleanly all the way down.
Capture the look before the work. Pin inspiration, version every iteration, and carry it through to specification.
The schedule board, the crews, the rooms, and the trades, all working off the same project.
Move work between days, crews, rooms, and trades. The schedule remembers what was where.
Dispatching across regions stops being a math problem. Every time chip shows both clocks.
Two installs in the same kitchen at the same hour? Scaftra catches it before you publish.
Hand Scaftra a project with rooms, scopes, and a target completion date. It builds the schedule against your installer and sub availability, trade dependencies, and existing crew load, then drops the proposed lanes onto the board for you to confirm or adjust.
Every meeting is a project artifact. Calendar, attendees, agenda, minutes, action items, decisions, full transcript, all attached to the project that needed them.
Schedule, run, record, transcribe, and file the meeting, without ever leaving the project. The transcript is searchable. The action items become tasks. The decisions become decisions.
A decision doesn't live in a chat thread. It's a record on the project, with the actor, the time, and the meeting it came from.
The lead that became a project, the opportunity that became a backlog. Same customer record. No re-typing.
Score, qualify, and tag leads. Capture the address once.
Move from lead to opportunity to project without losing the trail.
A clean roster across every relationship type.
SOV, AIA pay applications, retainage, lien releases on both AR and AP sides, backcharges, change orders, budgets with variance, and Stripe payments. Not "ERP-grade." The real thing.
Structured for multi-family from day one. Certified approval workflow on every pay app. Retainage held and released. AR-side and AP-side lien releases tracked separately, the way the doctrine demands.
Budget lines that know about the work, not just the dollars.
The full lineage. Who broke it, who pays, where the money goes back.
Real-time cash health. Per-project breakdowns. Forecasts that take retainage into account.
Customers pay directly inside the portal. Subs submit their billing packages in theirs.
PV, EV, CV, SV, CPI, SPI: the real measures, not Friday morning vibes.
The field surface is where the proof chain actually gets built. Photos, GPS, sign-offs, and structured tasks every time.
A real log, not a check-in. Photos timestamped, crew tracked, location recorded.
Room phases with structured task checklists. Inspections built in. Item-level sign-off captured.
Warranty calls and service visits, tracked from request through close-out.
Punch items with assigned owners, required photos, and a warranty-doc bundle on every close-out.
Installer-friendly. Tablet-shaped. Big buttons. Camera-first.
Whatever the installer captures lands in the right project, the right room, the right scope, automatically.
The proof you wish you had on the call with the lawyer, captured before the call ever happens.
Every install gets a CYA Proof Meter. 33% / 66% / 100% based on photos, sign-offs, and timestamps captured.
A real RFI workflow: submit, discuss, resolve, with the trail attached to the room.
Where's the kitchen submittal? In review. Where's the granite shop drawing? Approved last Tuesday.
COI, W-9, license, insurance, all with expiry tracking and a status that the billing workflow respects. Submit billing with an expired COI? Scaftra blocks it.
Cabinets and trim aren't the same job. Tile and glass aren't the same scope. Scaftra ships purpose-built workflows for each.
From design to fab queue to room-by-room install. Variants tracked. Hardware accounted. Delivery verification on every room.
Materials, edges, seams, sinks. Captured before the template visit.
A database of appliances and their spec sheets. Look up the model, pull the cut sheet, read the dimensions and clearances. That's it.
Each trade gets its own scope shape, its own scheduling lanes, its own proof requirements.
Materials, categories, substitutions, preferences, commitments. All on the AP side of the financial spine.
One roster, one record per vendor, one set of compliance docs.
Track the spec, the substitute, and the reason. Every swap leaves a trail.
Vendor preference overrides supported. Cost variance flagged. AP routing automatic.
Client portal for the client. Sub portal for the sub. Internal stays internal.
Each client sees their project, their documents, their RFIs, their pay apps. Nothing else.
Subs run their work inside the same system. No more "let me email you the COI." No more chasing daily logs.
One-click company switching. Passwordless login. Construction-aware alert priorities. The things that aren't features until they're broken.
No password to remember. No reset flow. Links are single-use and expire in 72 hours. The field never gets locked out at 7 a.m.
One search bar across the entire account. Find the kitchen submittal you uploaded six months ago, the RFI thread on Smith Residence, the COI from your tile sub, the meeting note that mentioned the granite seam. Hit ⌘K and start typing.
Users hold multiple roles. Switch between them without signing out.
Priority levels that mean something. Schedule notifications, role-targeted client notifications, budget variance alerts, and site-wide reminders on anything.
Features only matter if they share the same room, the same scope, the same chain of evidence. Scaftra ships the operating spine, and every feature on this page sits on top of it. Bring one project. See what that feels like.
